A birth certificate is the official document pertaining to the identification of a person by name, place and date of birth along with parental information. It ensures that a child, born in a country, gets enrolled in the Birth Register of that country. It is generally issued by the health department and one of the most important official document of a person required throughout the life in numerous occasions such as

Applying for a job
Applying for passport
Enrolment in School
Applying for various license (Marriage, Driving etc)

There may be various reasons when one may seek to make correction to a birth certificate. For ex:

Changing name of a person
Changing name of the parents
Correcting spelling of the name of a person
Addition of a missing name

In order to make a change in the birth certificate, the event of the birth of the person has to be registered with the concerned authority. A letter of request needs to be communicated to the concerned department for seeking to correct/make any changes to a birth certificate. Basic information regarding the issue can be obtained from the department along with details of the authorized person dealing with it. This is a simple request letter for making any correction to a birth certificate. The article addresses the question of properly presenting the request to the concerned person. The letter may be modified according to the situation and preference. 

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Sample letter of authorization for collecting birth certificate  


To Whom It May Concern
Department Name
Department Address


Subject: Request letter for correction in birth certificate
                            
Dear Sir/Madam,

                                    I would humbly like to bring to your notice that that there has been an error in the spelling of my daughter’s name in the birth certificate issued from your department. I had received the certificate on [Date] and would want to correct it urgently.
                       
Here are my details of my daughter for convenience:

Name:
Age:
Sex:
Father Name:
Mother Name:
Place of birth:

The details of the error:

Correct Name:
Misspelled name:

                                    I am hereby attaching all the necessary documents for official purpose. I will be highly obliged if you look into the matter urgently. In case, any other clarification is required, I can be contacted at [mobile number] or by email [email address].

                                    This is for your kind information and necessary action.

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Sample letter of grating authorization to a person for collecting a cheque

                                                                        Yours faithfully,

                                                                                     Your Name
                                                                                     Your Address
                                                                                     Your Contact Number

Date:
Place:

Enclosure:

  • Copy of Photo ID 
  • Copy of birth certificate