Sample letter of authorization for collecting birth certificate

A birth certificate is the official document pertaining to the identification of a person by name, place and date of birth along with parental information. It ensures that a child, born in a country, gets enrolled in the Birth Register of that country. It is generally issued by the health department and one of the most important official document of a person required throughout the life in numerous occasions such as

Applying for a job

Applying for passport

Enrollment in School

Applying for various license (Marriage, Driving etc)

A letter of request needs to be communicated to the concerned department for authorizing a person to collect birth certificate on one’s behalf. Basic information regarding the issue can be obtained from the department along with details of the authorized person dealing with it. Necessary information about the authorized person, who is to collect the certificate, can be provided for verification. This is a simple request letter for authorizing a person for collecting birth certificate. The article addresses the question of properly presenting the request to the concerned person.

To Whom It May Concern
Department Name
Department Address

Subject: Authorization letter for collecting birth certificate

                             

Dear Sir/Madam,

                                    I, [Name of Certificate bearer], hereby authorize [Name of authorized person], to collect my birth certificate on my behalf. He/She is personally known to me and have my confidence.

                                    I would be requiring the certificate urgently for passport application. As I have not been able to visit my home town owing to my job responsibilities for last four years, I would like him/her to collect it on my behalf.

Here are my details for convenience:

Name:

Age:

Sex:

Father Name:

Mother Name:

Place of birth:

                                    I am hereby attaching all the necessary documents for official purpose. I will be highly obliged if you grant me the favor. In case, any other clarification is required, I can be contacted at [mobile number] or by email [email address].

                                    This is for your kind information and necessary action.

                                                                        Yours faithfully,

                                                                                     Your Name

                                                                                     Your Address

                                                                                     Your Contact Number

Date:
Place:

Enclosure:

• Photo ID of authorized person 
• ID of certificate bearer