Sample letter to the Bank Manager for addition of an authorized signatory to a bank account

All the transactions pertaining to a bank account are honored by the bank subjected to the correct signature provided with official documents belonging to the authorized signatories associated with the account. However, sometimes due to some situations, a company board may decide to add an authorized signatory to a bank account. In such cases, the bank has to be informed and requested for addition of the signatory associated with the bank account. Moreover, additional relevant information also has to be provided to the bank as and when the bank requites it. This is a simple request letter to a Bank Manager to add an authorized signatory to a bank account. The article addresses the question of properly presenting the request to the concerned person. The letter can be modified according to the need and preference.

To
The Bank Manager
Bank Name,
Branch Name
Address of Bank

Subject: Addition of authorized signatory to bank account

                            

Dear Sir/Madam,

                             This has reference to the account bearing number [Account Number] and registered to [Company Name]. Given below is a list of the authorized signatories associated with the bank account.

Signatory 1: [Name, Designation, Contact Number]

Signatory 2: [Name, Designation, Contact Number]

                               I would like you to kindly add [Signatory Name] as the third signing officer for the above mentioned bank account with immediate effect. The details of the concerned signatory are enclosed herewith. I request you to honor any official documents or cheques signed by all the three concerned signatory bearing date after today. The status of the other signatories remains unchanged. A copy of the board resolution supporting the statement is enclosed herewith.

                               Please update you bank records at the earliest. In case, the bank requires any other clarification. I can be contacted at [mobile number] or by email [email address]

                               This is for your kind information and necessary action.

                                                                                                         Yours faithfully,

                                                                                                          Your name

                                                                                                          Your address

Date:
Place:

Enclosures:
1. Board resolution copy

2. ID card copy of 3^rd signatory

2. Address copy of 3^rd signatory

3. Recent photograph of 3^rd signatory