You are the Sales Manager of XYZ Books and you have only received partial payment for the order of books for school library. In such a scenario, it is appropriate to write to the Principal regarding the release of payment for the order. You may explain in your letter the details of the order, including the quantity, the price, and the delivery date. You can also mention the payment terms and conditions agreed upon at the time of the order.In your letter, it is important to be professional and polite, while also expressing the urgency of the matter. Given below is a sample letter to to the Principal about release of payment for order of books for school library.
To
The Principal
School Name
School Address
Subject: Payment release for School Books
Sir/Madam,
I hope this letter finds you well. As the Sales Manager for XYZ Books, I am writing to request your attention regarding the pending payment for the order of books that were purchased for the library.
The order was placed on 10th January 2023 and the invoice number is LIB/2023/001. I am pleased to inform you that Rs 4000 has been paid towards the total amount of Rs 5000. However, there is a pending amount of Rs 1000 that needs to be cleared.
We value our relationship with your institution and appreciate your business. Therefore, I kindly request that you release the pending amount at the earliest convenience, so that we can ensure that the bills are cleared promptly and the library continues to function smoothly.
Please be assured that we are committed to providing high-quality books to your institution and will continue to do so in the future. Thank you for your attention to this matter and we look forward to your positive response.
Yours sincerely,
Your Name
Sales Manager
XYZ Books.
Date:
Place:
0 Comments