Company officials often need to travel to different locations due to work assignment or holidays. If a company has facility for guest house, officials would like to make use of the arrangement. This is a simple letter of request to the Guest House in charge requesting room for accommodation. The article addresses the question of properly presenting the matter to the concerned person. The sample letter may be modified according to need and situation.
To
The Guest House In-Charge
Company name
Company Address
Sub: Request for room accommodation
Dear Sir/Madam,
With reference to the above subject, I would like to state that Mr. XYZ, Asst. Manager of our company will be paying us a visit along with his family for holidays. They will be staying at our guest house for five days from [Date1] to [Date2]. They are expected to reach the guest house by 3 pm on [Date1] evening.
Hence, I request you to allocate two rooms for Mr. XYZ for the above mentioned dates at the earliest and make sure that all the necessary arrangements are taken care off before their arrival.
You can contact me on my phone if there are any other requirements.
This is for your kind information and necessary action.
Sincerely,
Your Name
Your Designation
Date:
Place:
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