As headboy, write a letter to Secretary of a Hostel requesting for a quotation for cost of accommodation

You are Sudhir/Sita, the Head Boy/Girl of ABC Public School, Jayanagar, Bengaluru. Your school has planned an overnight excursion of students and teachers to Mysuru and nearby areas. Write a letter to the Secretary, Ace Youth Hostel, Mysuru requesting him to send you a quotation for the costs of providing accommodation for 15 girls, 20 boys and two teachers for two days next month. Specify the dates when you want the accommodation and any other terms and conditions.

ABC Public School, 

Jayanagar, Bengaluru, 

June 22, 2023.

To

The Secretary, 

Ace Youth Hostel, 

Mysuru.

Subject: Request for Quotation for Accommodation

Dear Sir/Madam,

We kindly request a quotation for accommodation for 15 girls, 20 boys, and two teachers for two days next month. The dates required are 15th and 16th July. Please provide details of available rooms, amenities, and any provisions for students and teachers. 

Kindly include the total cost, taxes, and any additional charges. We also seek information on booking and cancellation policies, if applicable. Safety measures are crucial, so please highlight security measures at Ace Youth Hostel. 

Your prompt response within a week will aid our trip planning. For further queries, contact me at [phone number] or [email address]. Thank you for your cooperation in enhancing our students' educational experience.

Yours sincerely,

Sudhir

Head Boy 

ABC Public School, 

Jayanagar, Bengaluru.