Sample letter of request to Station Master for loss of luggage

Who doesn’t like a journey by the train and it still remains one of the most popular and comfortable mode of transportation in order to travel from one place to another. All you need to do is book a ticket and off you are, onward your destination. Seldom, there may be scenarios, however, when you may lose your luggage or other valuable items during the course of the journey. This is a serious issue and need to be handled quickly and in a calm manner.

Under these circumstances, it is of utmost importance that the Station Master is informed about the loss so that a thorough investigation is initiated from his end. This is a simple request letter to the Station Master for reporting loss of luggage. The article addresses the question of properly presenting the request to the concerned person. Moreover, important information pertaining to the train ticket and journey are to be kept ready by the side for completing the letter.

To
The Station Master
Address of Station

Subject: Request for loss of luggage

Dear Sir/Madam,

                            I would kindly like to inform you that I had travelled from [Source Station] to [Destination Station] on [Date] but unfortunately, I have lost the luggage bag that I was carrying during the course of the journey. The blue bag has my initials inscribed on the front in capital letters. I was unaware of the incident till I reached the destination and searched for it to get down. I, immediately, informed the concerned officials of the station. On their advice, I am writing this letter to you. Below mentioned are the details of the ticket.

Date of booking ticket                        :

Date of journey                       :

Name of Train                         :

Source Station                         :

Destination Station                 :

Name of Passenger                 :

Age of Passenger                    :

Sex of Passenger                     :

Seat No                                   :

Coach No                                :

Contact No                             :

                             I would be highly grateful if you kindly look into the matter and start an investigation at the earliest to trace the bag. The bag had some important documents and certificates that belonged to me.

                             This is for your kind information and necessary action.

                              Thanking you in anticipation.

                                                                                                        Yours faithfully,

                                                                                                                               

                                                                                                        Your name

                                                                                                        Your address

Date:
Place:

Enclosures:

1. ID  Proof

2. Picture of the bag